privacy

LCJ Design — Privacy Policy

Effective date: [add today's date]

LCJ Design ("LCJ Design," "we," "us," or "our") operates the LCJ Design Field

& Client App (the "App"), an internal tool our architecture firm uses to manage

timesheets, drawings, contracts, client sign-off, and billing. This Privacy

Policy explains what information the App collects, how we use it, and the

choices you have. It applies to our team members and to the clients we invite

into the App.

1. Who we are

LCJ Design is a small design practice based in Texas. If you have any

questions about this policy or your data, contact us at jdbrown@lcjdesign.net.

2. Information we collect

- Account information: your name, email address, phone number, role, and the

  password you set (stored only as a secure one-way hash — we never store your

  actual password).

- Project and work information: projects you can access, time and mileage

  entries, notes and photos, drawing markups and sign-offs, contracts, change

  orders, expenses, invoices, payments, requests for information, and messages.

- Usage information: basic technical data such as your IP address and browser

  type, used to keep your session secure and the App working.

3. QuickBooks Online integration

If an authorized owner connects the App to QuickBooks Online, we access and

exchange accounting data with Intuit solely to keep our books in sync. This

includes customers and sub-customers (jobs), estimates, invoices, payments,

billable expenses, and time activities. We store the connection's access and

refresh tokens encrypted at rest, and we use them only to read and write the

accounting records described above. We do not use QuickBooks data for

advertising, and we do not sell it. The connection can be revoked at any time

from the App's QuickBooks settings or from within your Intuit account, which

stops all further syncing.

4. How we use information

We use the information above to operate the App: to authenticate users, record

and approve time, manage drawings and client sign-off, prepare and send

contracts and invoices, keep our accounting in sync with QuickBooks, and send

notifications related to your work (such as approvals, sign-offs, and billing).

5. How we share information

We do not sell your personal information. We share it only with service

providers that help us run the App, and only as needed to provide it:

- Intuit (QuickBooks Online) for accounting sync, when you connect it;

- our hosting and database providers, which store the App's data;

- an email/notification provider, to deliver invites and alerts.

We may also disclose information if required by law.

6. Data storage and security

Data is stored in a secured database. Sensitive credentials (including

QuickBooks tokens) are encrypted at rest, passwords are stored only as hashes,

files are served through authenticated, time-limited links, and access is

scoped by role so that clients only see their own projects. No system is

perfectly secure, but we take reasonable measures to protect your information.

7. Data retention

We keep information for as long as needed to run the practice and meet legal,

tax, and contractual obligations. You may ask us to delete information that we

are not required to keep.

8. Your choices

- You can update your account details or ask us to correct them.

- An owner can disconnect QuickBooks at any time.

- You can ask us to access or delete your personal information by emailing

  jdbrown@lcjdesign.net.

9. Children's privacy

The App is a business tool and is not directed to children under 13, and we do

not knowingly collect information from them.

10. Changes to this policy

We may update this policy from time to time. We will post the updated version

here and revise the effective date above.

11. Contact us

LCJ Design

Email: jdbrown@lcjdesign.net